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Sales/Promotions Coordinater

PRIMARY JOB DESCRIPTION: Coordinates sales-promotions efforts, marketing and promotion partnerships and promotional equipment/inventory. Manages large part time promotional staff. Supports the Promotions and Marketing Directors. Event Coordination: responsible for execution of all promotion, sales and community events. Oversee accurate and thorough representation of the HOT 97, WBLS & WLIB brands at all on-site events. Set up and breakdown of promotional/materials/equipment used for on sight events. Candidate must enjoy interacting with listeners and providing client support at events. Create a positive station image. Administrative tasks include contacting clients, securing permits.
  • Manages and distributes events calendar
  • Works with Marketing & Promotions Directors to solidify execution details of all station events and every sales event
  • Contacts location/contacts in a timely manner to finalize details of execution
  • Produces & distributes event detail to various department for events
  • Manages event listings on websites
  • Coordinates distribution of client-event photos to AE's, and to Photo archives
  • Manages distribution of completed Event Recap Forms and After Action Reports from event staff after every appearance
  • Responsible for cleanliness of the promotions office, including storage of salesevent materials and all station supplies
  • Responsible for inventory and management of station equipment and signage
  • Responsible for implementing Street Team ''training'' and communicating results
  • Works with Marketing & Promotions Directors to develop and implement increased street presence in the community
  • Responsible for station vehicle maintenance and management
  • Attend Sales & Programming events with team members on a monthly basis
  • Lead Sales & Programming events o Works with Programming, Digital and Sales departments to ensure station events are being maximized for programming and sales o Communicates event info to Street Team staff o Manages and communicates all promotional logistics of major station events o Info one-sheets distributed to all involved parties prior to execution to ensure clarity of responsibilities o Participation in Sales Soultion client sales overview meetings with AE's and key players to ensure smooth client execution Staff Management
  • Manages scheduling and hiring all brand ambassadors for street team for station events. Management over a staff of 25 or more part time employees
  • Maintain station presence in the community.
  • Produces & distributes weekly promotion staff schedule and appearance schedule to Street Team, and the marketing, Programming and Sales staffs
  • Schedules monthly staff meetings
  • Updates & distributes accurate staff listing
  • Keeps Promotion Staff Handbook updated
  • Keeps Morale up - develops programs and manages communication to ensure maximum performance Legal & Insurance o Manage legal and insurance requirements for all field events/sales events i.e. park permits, sound permits, street activity permits, additionally insured event insurance Client Sampling/Prizing
  • Facilitates all deliveries (client product shipment, etc)
  • Coordinates all aspects of sampling executions o Product storage & distribution to event staff o Photos taken and distributed to AE's
  • Manages supplies budget
  • Orders and manages supplies, prizing, signage, etc. for on-site events Qualifications Key Experiences
  • Bachelor's Degree.
  • Experience or strong interest in radio/entertainment/music or marketing/advertising fields.
  • Understanding of promotion, brand marketing, media, and how it relates to radio is a must.
  • Excellent written and verbal skills.
  • Exceptional attention to detail and time management.
  • Excellent common sense and judgment.
  • Ability to multi-task a must.
  • Ability to work evenings, weekends, and long, varied hours.
  • High level of energy and commitment.
  • Extremely organized.
  • Strong interpersonal/communication skills.
  • 2-4 year's experience.
  • Valid driver's license with a clean driving record.
EOE

(11-08-19)

Send materials to: Emmis.com
Emmis Communications
395 Hudson St 7Fl
New York, NY 10014

East (Format: Various) ** No Calls **

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KRMG-FM/Tulsa: KRMG's 14th annual Stories of Light fundraiser to benefit Make-A-Wish Oklahoma is set to raise $300,000 during the three-day radiothon. To date, it's raised more than $3 million. The KRMG team moved its entire broadcast to LaFortune Park in Tulsa for the radiothon and encouraged listeners to stop by with donations. They are joined by Make-A-Wish staff, volunteers, KRMG supporters, and past Make-A-Wish kids.

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