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Sales/Promotions Coordinater

PRIMARY JOB DESCRIPTION: Coordinates sales-promotions efforts, marketing and promotion partnerships and promotional equipment/inventory. Manages large part time promotional staff. Supports the Promotions and Marketing Directors. Event Coordination: responsible for execution of all promotion, sales and community events. Oversee accurate and thorough representation of the HOT 97, WBLS & WLIB brands at all on-site events. Set up and breakdown of promotional/materials/equipment used for on sight events. Candidate must enjoy interacting with listeners and providing client support at events. Create a positive station image. Administrative tasks include contacting clients, securing permits.
  • Manages and distributes events calendar
  • Works with Marketing & Promotions Directors to solidify execution details of all station events and every sales event
  • Contacts location/contacts in a timely manner to finalize details of execution
  • Produces & distributes event detail to various department for events
  • Manages event listings on websites
  • Coordinates distribution of client-event photos to AE's, and to Photo archives
  • Manages distribution of completed Event Recap Forms and After Action Reports from event staff after every appearance
  • Responsible for cleanliness of the promotions office, including storage of salesevent materials and all station supplies
  • Responsible for inventory and management of station equipment and signage
  • Responsible for implementing Street Team ''training'' and communicating results
  • Works with Marketing & Promotions Directors to develop and implement increased street presence in the community
  • Responsible for station vehicle maintenance and management
  • Attend Sales & Programming events with team members on a monthly basis
  • Lead Sales & Programming events o Works with Programming, Digital and Sales departments to ensure station events are being maximized for programming and sales o Communicates event info to Street Team staff o Manages and communicates all promotional logistics of major station events o Info one-sheets distributed to all involved parties prior to execution to ensure clarity of responsibilities o Participation in Sales Soultion client sales overview meetings with AE's and key players to ensure smooth client execution Staff Management
  • Manages scheduling and hiring all brand ambassadors for street team for station events. Management over a staff of 25 or more part time employees
  • Maintain station presence in the community.
  • Produces & distributes weekly promotion staff schedule and appearance schedule to Street Team, and the marketing, Programming and Sales staffs
  • Schedules monthly staff meetings
  • Updates & distributes accurate staff listing
  • Keeps Promotion Staff Handbook updated
  • Keeps Morale up - develops programs and manages communication to ensure maximum performance Legal & Insurance o Manage legal and insurance requirements for all field events/sales events i.e. park permits, sound permits, street activity permits, additionally insured event insurance Client Sampling/Prizing
  • Facilitates all deliveries (client product shipment, etc)
  • Coordinates all aspects of sampling executions o Product storage & distribution to event staff o Photos taken and distributed to AE's
  • Manages supplies budget
  • Orders and manages supplies, prizing, signage, etc. for on-site events Qualifications Key Experiences
  • Bachelor's Degree.
  • Experience or strong interest in radio/entertainment/music or marketing/advertising fields.
  • Understanding of promotion, brand marketing, media, and how it relates to radio is a must.
  • Excellent written and verbal skills.
  • Exceptional attention to detail and time management.
  • Excellent common sense and judgment.
  • Ability to multi-task a must.
  • Ability to work evenings, weekends, and long, varied hours.
  • High level of energy and commitment.
  • Extremely organized.
  • Strong interpersonal/communication skills.
  • 2-4 year's experience.
  • Valid driver's license with a clean driving record.
EOE

(11-08-19)

Send materials to: Emmis.com
Emmis Communications
395 Hudson St 7Fl
New York, NY 10014

East (Format: Various) ** No Calls **

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WSOU-FM/New York: WSOU Sports Director Dalton Allison, General Manager Mark Maben and staff representative Kaleigh Diamond with some of the more than 1,200 pounds of food Seton Hall University's student-run radio station collected during the station's annual food drive for the Community Foodbank of New Jersey. Against a goal of 895 pounds of food, the students gathered donations totaling 1,202 pounds, surpassing the old record of 908 pounds set in 2018. The food collected by WSOU will provide over 1,500 meals.

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